Mailing Solutions

Mailing Solutions operating standards
and helpful money saving tips

Mailing List: Formats that our software accepts:

Comma-delimited ASCII Text
Tab-delimited ASCII Text
d-Base
Microsoft Excel
Microsoft Access
FoxPro

Media Formats we accept:

3.5" floppy disk (PC or Mac)
Zip Disk 100/250 (PC or Mac)
CD (PC or Mac)
Email: bruce@mailsol.com

Some general guidelines for the shape and size of your piece:
(Please fax or email a sample during the design phase of your project if you are unsure of compliance)

Post Cards: (postcard rate)
Minimum 3.5" x 5" x .007" thick
Maximum 4.25" x 6" x .016" thick

Letters: (including oversized postcards and self-mailers*)
Minimum 3.5" x 5" x .009" thick (we recommend 10pt cover stock due to variations in thickness)
Maximum 6.125" x 11.5" x .25" thick

NOTE: post cards and letters must also be rectangular in shape and must be longer than they are in height. Divide the length of the piece the height of the piece determine aspect ratio. The sum (Aspect Ratio) must be between 1.3 and 2.5.

Flats: (any dimension that exceeds any one of the letter maximums could be a flat)
Minimum usually 6" x 6" x .009" thick
Maximum usually 12" x 15" x .75" thick

Addressing Space: Your mailing piece should have a clear zone void of printing, varnish, laminate or aqueous coating for the printing of the address and barcode. Address printing zone should be at least 3.75" length x 1.5" height.

Postage: If utilizing our mailing permit, postage MUST be received 48 hours in advance of the mailing date. Estimated postage payments will suffice until the actual postage is determined. Any difference in postage will be applied to the service invoice. A postage check request sheet will be faxed if you are unable to requisition a check for approximate postage. Please, make checks payable to Mailing Solutions, Inc. If using your permit, please be advised that the account MUST contain sufficient funds to cover the postage costs of the mailing.

Terms: Prepayment on ALL services is required on the first order. For all orders thereafter, "30-day terms" will be granted for services only upon acceptance of a credit application.

Estimates: Our services and postage estimates are valid for 30 days, and are subject to changed based on review of "live data" and mailing components, once they have been received by Mailing Solutions.

Lead Time: Please, allow 3-5 business days upon receipt of ALL materials for mailing to be processed. Large or more complicated assembly projects may require an extended lead-time.